In Exchange2010 you can do all this via a Transport Rule, this is new as you can’t do this on Exchange2007 or Exchange2003 as I have seen in a SBS 2003 set-up I manage.

To do this..

1. Open Exchange Management Console and navigate to “Organisation Configuration” > “Hub Transports” > “Transport Rules” > “New Transport Rule” .
2. Give the new rule a name and a commit and click next.
3. Select the condition “send to users that are inside or outside the organisation, or partners” and click next
3.1 May be worth to later create two rules one for sending to inside the organisation and another for sending to outside the organisation.
4. Select the action “Append disclaimer text and fallback to action if unable to apply”.
5. click the blue text “disclaimer text” and edit the field. click next and create the rule.

Test this by sending an email to someone other another address.

You can use the following macros for inserting user specific information to the signature..

Display Name: %DisplayName%%
First Name: %%FirstName%%
Last Name: %%LastName%%
Business Phone: %%Phone%%
Title: %%Title%%

As well as inserting Word formatted HTML..

This all seems a little pointless on my Exchange installation as I only have a few users but I imagine this could save quite a few pennies on storage as it stops the signature from being appended on Outlook and then saved in the sent folder, this frees up space in the mailbox.

I suppose it also centralises management of signatures for when you are adding disclaimer or marketing messages

Error:
Active Directory operation failed on *DomainController*. This error is not retriable. Additional information: Insufficient access rights to perform the operation.
Active directory response: 00002098: SecErr: DSID-03150E8A, problem 4003 (INSUFF_ACCESS_RIGHTS), data 0

The user has insufficient access rights.

Exchange Management Shell command attempted:
’*OUStructure*’ | New-MoveRequest -TargetDatabase ‘Mailbox Database nnnnnnnnnn′ -BadItemLimit ‘0′

• I found that this error can be fixed by editing the Advanced Security Settings for the user on the AD.
• Open “Active Directory Users and Computers”
• Click “View > Advanced Features”
• Select the users mailbox properties
• Navigate to “Security Tab > Adanced”
• Select the checkbox “Include inheritable permissions from this object’s parent”
• Apply changes

Afterwards the move should go swimmingly, however you may need to remove your move request a try again.

It had been quite an eventful but great weekend, saw the family and friends, witnessed a car crash in which the offending party hopped up and drove off and moved my website to my linux host. I’m trying to make room for another server so I’m consolidating various services so I can free up an IP address but a new virtual machine running exchange2010.

The move didn’t go as smoothly as I had planned, the application I used to create a dump of the DB has filled it with random text doubling the file size and caused lots of issues when I went to load it up. I instead reverted back to using MySQLDump on the Windows command line console.

Didn’t have many issues with the new setup, Apache 2.0 didn’t like the previous .htaccess and reported an “Internal Error Page” was quite annoying as I didn’t know what was going on until I checked the logs. After loading up the proper .htaccess file I just needed to enable mod_rewrite using the following command.

a2enmode rewrite

I’m pretty happy everything is working now, one thing that did annoy me running WordPress in ISS 6.0 is that the WordPress iPhone apps did not work but now that do as I’m back on linux so look out for a few more picture uploads.

Just one more site to move and I should be able to setup Exchange2010.

Just with my current setup I can not upgrade / install Exchange 2010 as I have run out of IP addresses / have no compatiable servers… yet… so I will have to stick with 2007 for a while.

On other note I’m appreciating how awesome WordPress is, its so easy to upgrade/add plugins unlike PHPBB which I have been working with lately, it reminds me why I did not follow a career in Wed Development / Design.

Although, when is anything easy?

This is done on Small Business Server 2003 with Microsoft Exchange 2003, although it may be applied to Exchange 2007 but I’m not sure I haven’t yet touched it.

You may want to share a mailbox for a number of reasons but the main reason for me is to allow multiple people to use a mailbox for a certain role. For example you may have an e-mail address along the lines of support@example.com. You may have multiple people replying to support e-mails. By sharing a mailbox users can mark e-mails read, flag or even delete e-mails.

Here is how its done!

Stage 1: Allow users access
1: Create a user account for the e-mail address. I am going to use the example support.
2: Set up the accounts e-mail (pop3 mailbox etc)
3: Log on to the account (Support)
4: Open Outlook, Click; Tools > Options > Delegates > Add
5: Add/Find users you would like to grant permissions to
6: Add the user by clicking “Add–>>;”  Tip: you may add multiple users
7: Click OK
8: Clicking the Inbox drop-down menu; select editor (See Fig1)
9: Click OK x2, and return to Outlook

Stage 2: Apply permissions to the inbox.
10: Right Click “Mailbox – “useraccount displayname”" and select Properties
11: Add the users from before
12: Grant each user “Publishing Editor” permissions
13: Click OK
14: Log off

Stage 3: Add the mailbox
15: Log on to the user account you granted access to (Eg user1)
16: Open Outlook
17: Click Tools > E-mail Accounts
18: Click Next > Change
19: Click More Settings > Advanced
20: Click Add
21: Enter the name of the mailbox (Eg Support)
22: Click Ok
23: A message box will appear, Click Ok
24: Click Next > Finish
25: Upon returning to the main Outlook screen the mailbox should appear down the left hand side
26: If it doesn’t restart Outlook
27: Repeat stage 3 for each user

Hope this helps?